Vacant job

We are looking for a Document Coordinator for the Tvärbanan Kista Branch program for an authority within traffic.

This is a consulting assignment. The stationing location is Stockholm.

The position is full-time.

The assignment involves close collaboration with the client, which places high demands on flexibility and teamwork.

The Assignment

The role is a coordinator for program and project documentation within a larger infrastructure program. The purpose is to ensure that the program and its projects follow guidelines for document management, as well as to support, coach, and lead resources within the documentation function. The role also includes administrative support, registration, and contact with the registrar and archivist. Work will be done both remotely and on-site at the office.

Responsibilities

Ensure that the program and projects have necessary procedures for document management

Inform program members how project documentation should be handled

Administrator for all areas of the program's document management system

Responsible for the folder structure in the program's document management system and support the implementation of new folder structures

Responsible for the program's functional mailbox related to the program's document management system

Coach and lead other resources involved in the documentation function

Responsible for the program's case number list and create new cases in the client's diary system

Control handling and naming of documents according to the document management plan

Register documents in the client's diary system

Coordinate and update the program's document management plan

Assist in cleaning up the program's and projects' areas in the client's document management system

Export member lists in the client's document management system

Contact person for the registrar and archivist

Requirements (Mandatory)

University degree or completed KY education in a relevant field such as economics, civil engineering, or railway engineering, data and information management.

At least 5 years of documented work experience in document coordination in at least one project/program within public administration. 1 reference project of at least 500 MSEK.

At least 5 years of documented work experience from working with diary and case management systems.

At least 5 years of documented work experience from working with project/document management systems.

Documented training in GDPR, no older than 3 years.

At least 5 years of documented work experience leading a team of at least 3 people.

Good knowledge of Swedish and English in both spoken and written form.

Good knowledge of the MS Office suite.

Desirable

Documented work experience of working according to a document management plan in a larger program/project of at least 500 MSEK.

Documented training in project methodology such as PPS, IPMA, PMI.

Personal Qualities

Highly structured, meticulous, and good administrative skills.

Good teamwork skills and communicative.

Self-driven.

Ability to see the big picture and details while suggesting improvements.

About Us

Centio's overarching goal is to be a consulting company that offers smart and sustainable solutions that positively develop society.

Our employees are offered conditions tailored to the individual. This means that working hours, workload, workplace, and professional development are adjusted as much as possible according to the employee's needs.

Among our employees, you will find engaged individuals who are passionate about societal development. We work in small groups where you can contribute your experiences while benefiting from others' knowledge and experience.

For us, well-being is important, and finding a healthy balance between work and leisure. Therefore, we have a zero vision against stress and prioritize well-being and health.

Please read more about us at centio.se.

Please send your CV in Swedish.

We look forward to your application!